Board of Directors

UK Ultimate Ltd is the governing body for the sport of Ultimate in the UK. UKU Ltd is a company limited by guarantee, accordingly Board members are company directors.

The Board’s role is summarised as follows:

  • Determine UKU Ltd’s mission and purpose ensuring that UKU Ltd complies with it’s governing document, company law and any other relevant legislation or regulations
  • Determine and monitor UKU Ltd’s activities and services – ensuring that appropriate practices and policies are in place, defining goals and setting targets
  • Appoint, support and review the performance of the CEO/Administrator and UKU Ltd as a whole against agreed targets ensuring effective and efficient administration of the organisation
  • Ensure the availability of adequate resources, approve annual budgets and ensure that UKU Ltd uses its resources exclusively in pursuance of its governing document and is financially stable
  • To protect and manage the property of the organisation and to ensure the proper investment of funds
  • Safeguard and enhance the public image of both the sport and the organisation
  • Assess its own performance and account to the members for the organisation’s performance
  • Serve as a Court of Appeal

Other duties

In addition to the above statutory duties, and role-specific responsibilities below, each Board member should use any specific skills, knowledge or experience they have to help the board reach sound decisions. This will involve:

  • Have regular access to email/internet and read email at least once a week (other than during planned absence).  Weekly email volume is less than one hour – but does increase around Board meetings
  • Attend Board conference calls (approx 6 calls per year) plus one face-to-face meeting and respond to correspondence within 5 working days
  • Read all emails posted on UKU Ltd Board e-group and UKU Ltd Member Updates
  • Scrutinising board papers
  • Leading discussions
  • Focusing on key issues
  • Providing guidance on new initiatives
  • Other issues in which the Board member has special expertise

There are up to eight elected positions on the Board as follows:

Chair:

The chairperson is responsible for leading the Board:

  • Ensure regular board meetings/calls occur
  • Chair board meetings – and support/encourage activity and discussion between meetings
  • Ensure Board meetings are effective
  • Support, advise and manage the CEO/Administrator
  • Member of Remuneration committee

Treasurer
The Treasurer has overall responsibility for all UKU finances and budgets.  In particular the Treasurer should work with the CEO/Administrator to:

  • Supervise accounting
  • Authorise payment of UKU bills
  • Ensure tax obligations are met
  • Chair Remuneration committee
  • Member of Grants committee

 

Director of Competitions (DoC)
The DoC is responsible for planning the UK ultimate events calendar across all divisions and for coordinating all UKU events and the associated rules – including ensuring we have a clear strategy for the ongoing evolution of the national competition structure.
These activities should be done by leading two key groups of volunteers:

  • UKU Competitions Committee
  • UKU Scheduling Committee


The Director of Competitions’ role is to lead these groups to deliver “the calendar”, the UKU competition rules and the UKU competition structure.

 

University Coordinator
The Uni-Coordinator is elected by University Members annually in the Summer and is responsible for University Competitions and promotion of student ultimate.  The role includes:

  • Chairing the Uni Coordinators Committee
  • Answering queries from student players
  • Ensuring AGM and e-AGM take place
  • Attend and chair AGM

 

Director for Junior Ultimate
One member of the Board is required to be or become an active member of the Junior Ultimate committee in order to ensure we maintain good communication between the Board and the Junior committee.  This role include:

  • Ensuring that the organisation continues to review and improve its approach to Safeguarding/Child Protection
  • Supporting the administration of the Enhanced CRB disclosure process.

 

Without Portfolio
The remaining three positions on the Board are all "without portfolio" in order to offer an opportunity for individuals to propose and take a key role in an area that they feel is important.

 

A Vice-Chair is appointed from the without-portfolio board members:

  • Takes role of Chair when s/he is not available
  • Provides support to Chair when needed